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Creating a PASS report works in a similar way to the standard create report process, however, unlike the standard process where only the most recent student test data will be displayed, the system will display all PASS surveys that have been completed within the specified date range. 

To create a PASS report

1   Click the Reports button from the home screen.

All existing reports are displayed within the Reports List.

Find Report Type

2   Click the Select Report button  to display the Report Selection List. This list contains all the reports that are available to you based up the services you have purchased.

See Understand Report Selection Details for specific information about each column within the Report Selection List.

3  Find the PASS report you want to create by using one or more of the following methods:

3.1   Filtering the list to reduce the number of reports displayed on your screen. For example, select 'PASS 1' from the Tests list.

3.2  View detailed information about each report by examining the contents of the following columns:

  • Report Type - Includes report format and recommended audience for the report.
  • Report Description - Click the Report Description button  to view a detailed description of the contents of the report. Click OK to close the window after viewing the information contained within it.
  • Sample - Click the Sample link  to access a sample of the report. 

3.3   If a Load More button  is displayed at the bottom of the Report Selection List, this means all reports are not currently displayed on the screen. Click the Load More button to display the next 100 reports. 

Create Report

 Once you have found the PASS report you want to create, click the Create Report button  alongside it.

The Report Details screen is displayed, showing the list of students who can be included within the report.

Please note: by default the system will show all PASS surveys that have been completed within the current academic year.

You are able filter the list by amending the date range in the filter pane.


5   Select the students who you want to include in the report by clicking the Check box  to the left of each student name.

 Each time you click the Check box for a student, notice the following:

  • The Check box changes colour .
  • The total number of students you have selected is displayed within the Define Report Settings button, in the top right corner of the screen.

If you select a student that has completed the survey more than once within the specified date range the system will highlight the student and prevent you from creating the report (below).  If this occurs please amend the date range or only select one survey per student.

Once you have selected one survey per student the 'Define Report Settings' button will be enabled.

Define Report Settings

6   Click the Define Report Settings button  to display the Report Settings box.

   Within the Report Settings box:

7.1   View the information within the following read-only fields:

Report SelectedThe name of the test taken by the students and also the report type you selected.
School NameThe name of your school.

7.2   Enter the Report Name, which can be contain up to 100 characters and is a mandatory field. The report name is the name that you will use to find the report within the Reports List.

7.3   Enter information in any other fields that may be displayed . Different types of reports contain different types of information, therefore, the fields at the bottom of this box may change depending upon which report you are creating.

One of the fields displayed may be the 'Include Logo in Report' option. If a logo has been added to your school's account details then you will have the option to include your school logo on the front page of the report. Select the 'Include Logo in Report' check box if you want your school logo to appear on the front page of the report.

Generate Report

8   Click the Generate Report button .

The Report List will be displayed, showing the report you just generated at the top of the list.

Preview or Download Report

9  If you want to view or download the report, click the Actions button  displayed alongside the report, and then click the Preview button  or the Download button .

See Preview Reports or Download Reports for more information about each function.

Note: You can also download multiple reports in a batch rather than download each one individually. Multiple reports are automatically compressed, grouped together and saved within a single zip file. See Download Reports for full details of the process.

10  To return to the home screen, click the Home button 

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